My Montana Wedding Expo 2020

Timeline and Booth Application

The expo will be held Saturday, January 11, 2020, from 10:00 a.m. to 5:00 p.m. 

at the Flathead County Fairgrounds, Kalispell, MT. The deadline to sign-up for a booth is December 15, 2019. The discounted rates end September 30, 2019. Reserve your spot today! 

 

Important Notes

  • Each booth includes one 6-foot-long skirted banquet table, two white poly-fold chairs, and 500 watts of electricity, which will power up to a laptop, DVD player, or TV. It will NOT power warming trays, coffee makers, salon equipment, etc. If your booth will require any additional equipment, please contact Sam Dennison at 406-212-2314.

  • Exact measurements of any vehicles or structures that will be in your booth MUST fit within the booth size that you purchase. For down-to-the-inch measurements of booth sizes, please contact George Johnson at 406-261-1479.

  • The 10x20 booth that faces the Expo building entrance will be used as the My Montana Wedding booth at this year's Expo! This space is no longer available for members.

  • An electronic ticket link will be sent out prior to the expo for you to claim up to five people helping you in your booth. Your booth helpers will have to have their electronic ticket to enter the expo.

Booth Set-up Schedule

Thursday, Jan. 9: 12:00 p.m. - 9:00 p.m. The mandatory meeting for all vendors is at 6 p.m.

Friday, Jan. 10: 8:00am - 10:00 p.m.

Saturday, Jan. 11: No booth set-up is allowed, and all vendors MUST arrive by 9 a.m. If you need  special accommodations on Saturday, please contact Sam at 406-212-2314.

Expo Timeline - Saturday

9:45 - 12:00 p.m. Expo doors open to VIP guests only

12:00 p.m. Expo doors open to the general public

2:30 p.m. Fashion show begins

4:15 p.m. Grand prize giveaway; must be present to win

5:00 p.m. Expo ends; vendors break down their booths

Booth Design Competition

Don't forget! All attendees will be voting on their favorite booth design when they fill out an expo comment card. The winner will receive a free 10' x 10' booth at the My Montana Wedding Expo 2021!

 

Need design ideas and inspiration?! For great examples of booth design, click through the collage at the top of this page, and check out our 2019 expo blog post here!

2020 Booth Pricing

 

 

 

 

 

 

 

 

Exhibitor Agreement

Early-Bird Member Prices:(thru 9/30/19)

10' x 10' $420

10' x 20' $785

10' x 30' $1085

20' x 20' $1390

Full-Rate Member Prices:

10' x 10' $540

10' x 20' $965

10' x 30' $1270

20' x 20' $1570

Non-Member

Prices:

10' x 10' $840

10' x 20' $1265

10' x 30' $1570

20' x 20' $1870

  • It is hereby agreed that the exhibitor is responsible for any damage to their exhibition space.

  • It is hereby agreed that the exhibitor is to purchase a minimum 10'x10' booth and that a 10' x 10' booth MAY be shared with another exhibitor.

  • It is further agreed that neither My Montana Wedding or the Flathead County Fairgrounds are responsible for any injury, loss or damage occurring during setup, exhibition, or break down of the Wedding and Event Expo. The exhibitor, upon signing this agreement, expressly releases the foregoing names from any and all claims for such loss, damage or injury.

  • It is agreed that the exhibitor's booth will remain intact, open and manned until 5:00 p.m. Saturday.

  • Association Management will announce when it is 5:00 p.m.​​

        **Penalty for early breakdown is a 6 month suspension from the website.**​

  • My Liability Insurance Certificate is on file with My Montana Wedding.

  • If I am a food or beverage vendor I will provide a copy of my Health Department Inspection Certificate and Catering License by January 1. The Health Department will be coming through to inspect all food vendors.

  • Cancellation by the exhibitor, following the signing of this agreement and prior to December 1, will result in a 50% forfeiture of exhibition fee(s). Cancellation after December 1, will result in 100% forfeiture of exhibition fee(s).

  • It is agreed that there will be no music playing or amplified speaking in your booth space.

  • It is agreed that exhibitor will use only S-clips provided by NWCS to hang items on pipe and drape.  Absolutely NO pins, staples, etc.

  • I/my staff agree to park ONLY in designated exhibitor parking.  Violators will be towed at owner's expense.

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